How to Download QuickBooks Online App for Windows
If you are a QuickBooks Online user or an accountant who works with multiple QuickBooks Online clients, you might want to download and use the QuickBooks Online desktop app for Windows. This app is a free and convenient way to access your QuickBooks Online account from your desktop, without opening a web browser. In this article, we will show you how to download, install, and use the QuickBooks Online app for Windows, as well as how to troubleshoot some common issues with the app.
What is QuickBooks Online App for Windows?
The QuickBooks Online app for Windows is a desktop application that lets you access your QuickBooks Online account from your Windows computer. It is not the same as QuickBooks Desktop, which is a separate software that you need to purchase and install on your computer. The QuickBooks Online app for Windows is free with your QuickBooks Online subscription or your QuickBooks Online Accountant account.
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Benefits of using QuickBooks Online App for Windows
There are many benefits of using the QuickBooks Online app for Windows, such as:
Stay signed in: You can stay signed in to the app for up to 6 months, unless you sign out manually. This saves you time from entering your password every time you want to access your account.
Navigation map view: If you have migrated from QuickBooks Desktop to QuickBooks Online, you can use a navigation map that is similar to what you are familiar with in QuickBooks Desktop. This makes it easier for you to find what you need in QuickBooks Online.
Access multiple companies: You can access and switch between multiple QuickBooks Online companies without signing out and reloading each company. This is especially useful if you are an accountant who works with multiple clients.
Work within multiple windows: You can drag and drop multiple windows anywhere on your screen, even across screens and side by side. This allows you to work more efficiently and compare data easily.
Use keyboard shortcuts: You can work faster with familiar desktop-like shortcuts and additional shortcuts specific to QuickBooks tasks.
Switch between tasks with top menu bar: You can easily navigate with toolbar and menu options that provide one-click access to common functions and transactions.
Save time with automatic refresh: You don't have to refresh your windows manually when you edit data. The app automatically refreshes any open windows with the updated data.
Features of QuickBooks Online App for Windows
The QuickBooks Online app for Windows has all the features that you can find in the web version of QuickBooks Online, such as:
Track income and expenses
Create invoices and estimates
Manage customers and vendors
Connect bank and credit card accounts
Reconcile transactions
Run reports
Manage taxes
Track inventory
Pay employees
Accept online payments
And more...
How to Download and Install QuickBooks Online App for Windows
To download and install the QuickBooks Online app for Windows, you need to have a Windows 64-bit computer and a QuickBooks Online subscription or a QuickBooks Online Accountant account. Here are the steps to follow:
Step 1: Sign in to your QuickBooks Online account
Go to and sign in to your QuickBooks Online account with your user ID and password. If you have a QuickBooks Online Accountant account, sign in with your accountant user ID and password.
Step 2: Go to Settings and select Get the desktop app
Click on the gear icon at the top right corner of your QuickBooks Online dashboard and select Get the desktop app from the drop-down menu. This will take you to a page where you can download the app for Windows or Mac.
Step 3: Save and open the QuickBooks Setup file
Click on the Download for Windows button and save the QuickBooksSetup.exe file to your computer. Then, open the file and follow the on-screen instructions to install the app. You may need to allow the app to make changes to your device or enter your administrator password.
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Step 4: Enter your user ID and password and sign in
Once the installation is complete, launch the app from your desktop or start menu. Enter your user ID and password that you use to sign in to QuickBooks Online and click Sign in. If you have a QuickBooks Online Accountant account, enter your accountant user ID and password.
Step 5: Select your company and choose your view preference
If you have access to multiple QuickBooks Online companies, select the one you want to work with from the drop-down menu at the top left corner of the app. Then, choose your view preference from the View menu at the top right corner of the app. You can choose between Browser-like view or Desktop-like view. The Browser-like view is similar to what you see in QuickBooks Online on the web, while the Desktop-like view is similar to what you see in QuickBooks Desktop.
How to Access Multiple QuickBooks Online Companies with the App
If you are an accountant who works with multiple QuickBooks Online clients, or if you have more than one QuickBooks Online company, you can access and switch between them easily with the app. Here's how:
Switch between companies without signing out
To switch between companies without signing out, click on the drop-down menu at the top left corner of the app and select another company from the list. You can also use Ctrl+Alt+S (Windows) or Command+Option+S (Mac) as a shortcut. The app will load the selected company in a new window, so you can work on multiple companies at once.
How to Troubleshoot Common Issues with the App
Sometimes, you may encounter some issues with the app, such as loading errors, blank screens, or performance issues. Here are some tips on how to troubleshoot them:
Check your browser first
Before you try anything else, check if you can access your QuickBooks Online account from your web browser. If you can't, then there might be a problem with your internet connection, your browser settings, or your QuickBooks Online service. Try these steps:
Make sure your internet connection is working properly.
Clear your browser cache and cookies.
Use a different browser or an incognito window.
Check if there are any service outages or maintenance updates on .
Contact QuickBooks Online support if none of these steps work.
Reinstall the app if needed
If you can access your QuickBooks Online account from your browser, but not from the app, then there might be a problem with the app itself. Try these steps:
Close and reopen the app.
Restart your computer.
Update the app to the latest version.
Uninstall and reinstall the app following .
Contact QuickBooks Online support if none of these steps work.
Contact support if the problem persists
If none of the above steps resolve your issue, you can contact QuickBooks Online support for further assistance. You can reach them by phone, chat, email, or community forum. To contact them from within the app, click on Help at the top right corner of the app and select Contact Us. You can also visit for more resources and support options.
Conclusion
The QuickBooks Online app for Windows is a great way to access your QuickBooks Online account from your desktop, without opening a web browser. It has many benefits and features that can help you work more efficiently and conveniently. To download and install the app, you just need to follow a few simple steps. If you encounter any issues with the app, you can try some troubleshooting tips or contact QuickBooks Online support for help. We hope this article has helped you learn how to download QuickBooks Online app for Windows and use it to manage your accounting tasks.
FAQs
Here are some frequently asked questions about the QuickBooks Online app for Windows:
Q: Is the QuickBooks Online app for Windows free?
A: Yes, the QuickBooks Online app for Windows is free with your QuickBooks Online subscription or your QuickBooks Online Accountant account. You don't need to pay anything extra to download and use the app.
Q: Can I use the QuickBooks Online app for Windows offline?
A: No, the QuickBooks Online app for Windows requires an internet connection to work. You can't use the app offline or sync data later. If you need to work offline, you might want to consider using QuickBooks Desktop instead.
Q: How do I update the QuickBooks Online app for Windows?
A: The QuickBooks Online app for Windows will automatically check for updates and prompt you to install them when they are available. You can also manually check for updates by clicking on Help at the top right corner of the app and selecting Check for Updates.
Q: How do I uninstall the QuickBooks Online app for Windows?
A: To uninstall the QuickBooks Online app for Windows, follow these steps:
Close the app if it is running.
Go to Control Panel and select Programs and Features.
Find and select QuickBooks Online App from the list of programs.
Click on Uninstall and follow the on-screen instructions.
Q: How do I contact QuickBooks Online support?
A: To contact QuickBooks Online support, you can use one of these methods:
Phone: Call 1-800-446-8848 from Monday to Friday, 6 AM to 6 PM PT.
Chat: Click on Help at the top right corner of the app or the web version and select Contact Us. Then, enter your question and click Let's talk. Choose Start a chat to chat with a support agent.
Email: Click on Help at the top right corner of the app or the web version and select Contact Us. Then, enter your question and click Let's talk. Choose Email us to send an email to support.
Community forum: Visit and browse or post your question in the community forum. You can get answers from other users or experts.
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